Document Text Creation and Translation via AI
Yaveon 365 Process Base offers an AI-assisted workflow for creating and translating document texts. Using Microsoft's managed Azure OpenAI service through Business Central's Copilot infrastructure, you can generate new text content directly on the Yaveon 365 Document Texts card page and translate existing texts into one or more languages from both the card and the list page.
Important
This functionality is only available in SaaS (cloud) environments. It is not supported in on-premise installations.
Important
AI-assisted text creation and translation requires App Version 13.2 or later.
Setup
The AI features are built on Business Central's standard Copilot infrastructure and use Microsoft-managed Azure OpenAI resources. No custom API endpoint or key configuration is required.
To enable the feature, an administrator must activate the Yaveon 365 Document Text capability on the Business Central Copilot & AI Capabilities page.
Note
The generation and translation prompts are predefined in the system and cannot be changed. However, you can supply your own additional prompt text at the time of generation or translation to refine the result.
Generate Text via AI
You can use the AI generation function on the Yaveon 365 Document Texts card page to create text content automatically.
- Open the Yaveon 365 Document Texts card page for the document text you want to create or update.
- Choose the Generate with AI action.
- In the Generate Document Text dialog, enter a prompt describing the text you want to generate (for example, a description of the content or the tone of the text).
- Choose Generate to submit the prompt to the AI service.
- Review the generated text in the preview.
- Choose one of the following options:
- Confirm – The generated text is inserted into the text field.
- Discard – The generated text is discarded and the existing text remains unchanged.
- Regenerate – Return to the prompt to adjust your input and generate a new result.
Note
The system uses a fixed base prompt for generation. Your custom prompt is appended to guide the output, but the base prompt cannot be modified.
Translate Texts via AI
You can translate an existing document text into one or more target languages. This action is available on both the Yaveon 365 Document Texts card page and the Yaveon 365 Document Texts list page.
Note
Translating from the list page allows you to trigger translations for multiple records in sequence without opening each card individually.
- Open or select the document text you want to translate.
- Choose the Translate with AI action.
- In the Translate Document Text dialog, enter the target languages you want to translate into. You can specify multiple languages in a single run.
- Optionally, enter an additional prompt to influence the translation style or terminology.
- Choose Generate to submit the request to the AI service.
- Review the translation result.
- Choose one of the following options:
- Confirm – For each selected target language, the system creates a copy of the original document text and sets the Language Code to the respective target language. The translated text content is inserted into the copy.
- Discard – No new records are created and the original text remains unchanged.
- Regenerate – Return to the dialog to adjust the target languages or prompt and re-run the translation.
Note
The original document text is not modified when a translation is confirmed. New document text records are created for each selected target language.
Note
The system uses a fixed base prompt for translation. Your custom prompt is appended to guide terminology or style, but the base prompt cannot be modified.
Restrictions
| Restriction | Detail |
|---|---|
| Environment | SaaS (cloud) only — not available on-premise |
| Minimum version | App Version 13.2 |
| Prompts | The base generation and translation prompts are fixed in the system and cannot be customized |