Inspection Process

The inspection process on the scanner is hierarchically structured and consists of three levels:

Inspection Order → Inspection Groups → Inspection Features

Each level builds on the previous one. You start by selecting an inspection order, then navigate to the individual inspection groups, and finally record actual values for each feature.

Tip

Inspection orders can also be opened directly from the Output, Consumption, and Warehouse Receipt process dialogs — without searching the inspection order overview manually. See Inspection Orders in Production and Warehouse Processes.

1. Inspection Order Overview

Open the Inspection Order menu item from the scanner's main menu. The overview displays all inspection orders available for mobile processing. Tap on an inspection order to navigate to its inspection groups.

Displayed Information

For each inspection order, the following information is displayed:

• Inspection Order Number and Description
• Inspected Object Number (Item Number)
• Status of the inspection order
• Business Relation (Customer or Vendor)
• Lot Number or Serial Number (if applicable)
• Within Limits Indicator (overall tolerance check status)

Filter Options

You can filter the list by the following criteria:

Filter	Description
Inspection Order No.	Direct entry of a known order number
Item Number	All orders for a specific item
Lot Number	All orders for a specific lot
Serial Number	All orders for a specific serial number
Status	Released or Inspection

Tip

Scan an inspection order barcode to directly select and open it.

Note

When you scan the product label while the filter is open, the inspection order list is filtered by the item and Lot No..
Here, a 2-stage filtering takes place. First, all inspection orders for this item and lot no. are filtered. If no matching entry is found here, filtering is done by item no. only.
Caution: The lot no. is always written into the filter, even if no matching entry for the lot no. was found.

Status Colors

Color	Meaning
Blue	Inspection not yet started
Orange	Inspection has been started but not yet completed

2. Inspection Groups

After selecting an inspection order, you arrive at the inspection groups overview. Here, all inspection groups belonging to this order are displayed. Tap on an inspection group to proceed to actual value recording for its features.

Displayed Information

For each inspection group, the following is displayed:

• Inspection Order No. and Inspection Group No.
• Group Status (Created, Inspection, Inspection Finished, Cancelled)
• Description of the inspection group

Filter Options

Filter	Description
Inspection Group No.	Direct entry of a group number
Group Status	Filter by processing status

Tip

Scan an inspection group barcode to directly select and open it.

Status Colors

Color	Meaning
Blue	Group not yet processed
Orange	Group is currently being processed
Green	All features in the group have been recorded

3. Actual Value Recording

Overview

After selecting an inspection group, all inspection features of this group are displayed. Here you record the actual values for each feature by selecting on the feature.

Displayed Information per Feature

Information	Description
Feature No.	Unique number of the inspection feature
Description	Name/designation of the feature
Requires Inspection	Yes/No - whether recording is necessary
Unit	Unit of measure (e.g., mm, kg, °C)
Target Value	Expected target value (if enabled in setup)
Tolerance Limits	Lower and upper tolerance limit (if enabled)
Control Limits	Lower and upper control limit (if enabled)
Actual Value	Entry field for the measured value
Within Limits	Automatic display after value entry

Value Entry by Data Type

Depending on the configured data type of the feature, an appropriate entry field appears:

Data Type	Entry Method	Example
Decimal	Numeric keypad with decimal places	23.5 °C
Text	Free text entry (max. 250 characters)	"Surface uniform"
Option	Selection list with predefined values	Grade A / B / C
Boolean	Yes/No selection	Yes ✓ / No ✗
Date	Date picker	02/15/2026

Recording Process

1. Select feature: Tap on the feature
2. Enter value: Enter the measured actual value
3. Confirm: The value is immediately transmitted to Business Central. Message is shown and window is closed.

4. Validation: After value entry, the system automatically displays:

   • Within Tolerance Limits: Yes/No

   • Within Control Limits: Yes/No

     This information helps with immediate identification of deviations.

5. Next feature: Continue with the next feature

Note

Immediate posting: Each recorded value is posted immediately. No separate "Save" or "Post" action is required.

Feature Status Colors

Color	Meaning
Blue	Actual value not yet recorded
Green	Actual value has been recorded

Complete Workflow - Step by Step

Preparation

• Inspection order must be created and released in Business Central
• Scanner must be connected to Business Central

Execution

Step	Action	Result
1	Open Inspection Order in main menu	List of all available inspection orders
2	Select inspection order (tap or scan)	Navigation to inspection groups
3	Select first inspection group	Navigation to inspection features
4	Record actual value for each feature	Values are posted immediately
5	After last feature: Back to inspection groups	Group is marked green
6	Select next inspection group	Record additional features
7	Repeat until all groups are green	Inspection order fully processed

Completion

When all inspection groups of an order have the status Green, the mobile inspection is complete. Further completion of the inspection order takes place in Business Central.

Tips for Efficient Work

Tip

Use barcode scanning: Scan inspection orders and inspection groups via barcode for faster navigation.

Tip

Watch status colors: Orient yourself by the color indicators - work through groups without green marking.

Warning

Network connection: Ensure a stable connection to Business Central. Without a connection, no values can be posted.